Company Description: A leading banking and financial services group based in Hong Kong, offering comprehensive commercial banking, personal banking, and wealth management services to corporate and retail customers across the region.
Location: Hong Kong
Nature: Renewable Contract
Candidate with more solid experience may be considered for Office Management Manager.
• Coordinate workspace allocation, seating arrangements, floor plans, occupancy records, and employee movements across the division.
• Support onboarding, internal transfers, offboarding, team moves, and restacking arrangements from a workplace experience perspective.
• Serve as the primary point of contact for workspace inquiries, seating requests, and general employee workplace support.
• Plan and execute office relocation and workspace optimization projects, including move planning, communication, and post-move support.
• Develop and maintain digital communication channels on SharePoint and Teams to ensure workplace guidelines and announcements remain current.
• Monitor workspace utilization, conduct occupancy analysis, and deliver structured reporting to support strategic workspace planning.
• Collaborate with divisional managers to understand team growth requirements and support organizational change initiatives.
• Facilitate employee engagement programs, town halls, workplace campaigns, and collaboration initiatives to enhance workplace experience.
• Streamline office administration processes by identifying continuous improvement opportunities and leveraging digital solutions.
• Diploma or Degree holder in Business Administration, Management, Facilities Management, Hospitality, Communications, or a related discipline.
• Around 3 years of experience in office management, workplace administration, facilities coordination, project support, or employee engagement.
• Proven track record in coordinating multiple stakeholders across various organizational levels and managing multi-disciplinary priorities.
• Prior experience in supporting workplace transformation, office relocation, or facilities improvement projects.
• Strong analytical, reporting, and problem-solving skills with high attention to detail in a dynamic environment.
• Proficient in Microsoft 365 tools including SharePoint, Teams, Excel, PowerPoint, Forms, and Planner for collaboration and process tracking.
